Office Administrator

Office Administrator at Buckler Systems

Buckler Systems is a Nigerian defense solutions provider with strong expertise in manufacturing civilian armored vehicles and designing and prototyping military vehicles and ordnance equipment.

Job Description

The Office Administrator will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient environment. Key responsibilities include:

• Opening the office in the morning and securing it at the end of the day.
• Receiving and welcoming guests with a friendly demeanor.
• Maintaining an organized and tidy front office reception area.
• Supervising the duties of cleaners and security personnel.
• Supporting other departments to ensure smooth office operations.
• Managing visitors’ entries and exits.
• Coordinating and scheduling travel, meetings, and appointments for senior officials.
• Ensuring regular cleaning and maintenance of the office environment.
• Maintaining accurate staff contact lists.
• Handling photocopying, mailing, and administrative tasks.
• Following up on orders to ensure timely delivery.
• Reconciling monthly utility statements.
• Overseeing the duties of lower-level employees.
• Liaising with IT support to maintain office systems.
• Announcing staff birthdays and other events.
• Ensuring all office equipment is in working order.
• Answering and directing phone calls and responding to inquiries by phone and email.
• Issuing passes and signs for visitors.
• Taking minutes during meetings.
• Managing expenses and petty cash records.
• Directing visitors to appropriate locations within the office.
• Updating the Fixed Asset Register.
• Organizing stationery orders and maintaining sufficient stock levels.
• Arranging procurement of consumables such as water, beverages, and coffee.
• Performing other duties as assigned.

Qualifications

• Educational Background: A degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Experience: 2-3 years of proven experience in an administrative or office management role.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with office management software.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Problem-Solving Ability: Demonstrated ability to identify issues and implement effective solutions promptly.
• Organizational Skills: Exceptional organizational skills with keen attention to detail and the ability to multitask effectively.

Why Buckler Systems?

• Impactful Work: Contribute to projects that enhance national security and defense capabilities.
• Collaborative Culture: Work alongside a dedicated team of professionals who share your passion for excellence and innovation.
• Competitive Compensation: Attractive salary and benefits package commensurate with experience and expertise.
• Professional Growth: Opportunities for continuous learning and development within a dynamic and innovative environment.