Personal Assistant to the CE

Personal Assistant to the CE at TECO Limited

TECO Limited, which stands for Total Engineering Concept, provides engineering solutions to companies across various industries nationwide. As a leading supplier of engineering systems in Nigeria, TECO is dedicated to supporting its customers’ business success. Since its inception in March 1980, TECO has focused on offering technical and engineering solutions to foster industrial development in Nigeria.

Job Summary:

The Personal Assistant (PA) to the Chief Executive (CE) provides high-level administrative support and ensures the efficient operation of the CE’s office. This role involves managing the CE’s schedule, handling correspondence, coordinating meetings, and serving as a liaison between the CE and internal and external stakeholders.

Key Responsibilities:

Administrative Support:

• Manage the CE’s calendar, schedule appointments, and coordinate meetings and conferences.
• Handle all correspondence, including emails, phone calls, and written communications on behalf of the CE.
• Prepare and edit reports, presentations, and other documents as required.

Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure all necessary materials and information are available for meetings.
• Liaise with internal and external stakeholders to ensure effective communication and coordination.

Office Management:

• Ensure the CE’s office operates efficiently, maintaining an organized and professional environment.
• Manage office supplies and equipment, ensuring they are well-stocked and in good condition.
• Assist in the preparation and organization of corporate events and functions.

Project Assistance:

• Assist the CE in managing and executing special projects and initiatives.
• Conduct research and gather information to support decision-making processes.
• Track project timelines and deliverables, ensuring deadlines are met.

Travel and Logistics:

• Arrange travel itineraries, accommodation, and transportation for the CE.
• Prepare travel expense reports and manage reimbursement processes.
• Ensure all travel arrangements are seamless and cost-effective.

Communication and Liaison:

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CE.
• Build and maintain strong relationships with key stakeholders to facilitate communication and collaboration.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or a related field.
• 3 – 5 years of experience as a Personal Assistant or Executive Assistant, preferably.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• High level of discretion and confidentiality.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.

Key Competencies:

• Organizational skills
• Professionalism and discretion
• Flexibility and adaptability
• Communication skills
• Attention to detail
• Problem-solving skills