Executive Assistant III

Job Description

Executive Assistant III at Amaiden Energy Nigeria Limited

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997, the company has continued to grow, exerting its presence in numerous projects within the Nigerian Oil and Gas Industry.

Job Description

The Executive Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the Executive’s Office. This role demands discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and edit correspondence, reports, and presentations.
• Act as the first point of contact for the executive, managing communications effectively.

Meeting Coordination:

• Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes.
• Liaise with stakeholders, including board members, clients, and other executives, to schedule meetings and handle inquiries.

Office Management:

• Maintain confidential records and files.
• Ensure the Executive’s Office is well-organized and equipped with necessary resources.
• Coordinate with other departments to facilitate smooth operations.

Travel Management:

• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
• Prepare detailed travel schedules and ensure all necessary documentation (e.g., visas, permits) is in order.

Project Support:

• Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.
• Monitor industry trends and provide updates to the Executive as required.

Compliance and Confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion.

Qualifications and Skills

Education and Experience:

• Bachelor’s Degree or Higher National Diploma in Business Administration, Management, or a related field.
• 5 – 7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably in the oil and gas industry.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Familiarity with project management software is an advantage.

Core Competencies:

• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• High level of professionalism and discretion.
• Strong problem-solving and decision-making skills.

Work Environment

• Based in Lagos with occasional travel for meetings or events as required.
• Flexible working hours may be necessary to accommodate the Executive’s schedule.

Application Closing Date

7th January 2025

See Also: Executive Assistant at Bridgelanes Limited