Admin Assistant

Job Description

Company Overview:

Choice Talents NG is Nigeria’s preferred talent management company. Our mission is to help build successful businesses through effective talent, resource, and process management. We specialize in providing organizations with the right people, efficient systems, and sustainable strategies that drive long-term growth.

Job Title: Admin Assistant

Location

Ikoyi, Lagos

Employment Type

Full-time

Job Responsibilities

• Manage relationships with landlords and resolve rental-related issues.
• Organize office meetings and ensure timely delivery of agreed actions.
• Handle relationships with insurance brokers for company goods.
• Liaise weekly with the Managing Director to address action points on Purchase Orders (in the absence of the Office Manager).
• Take responsibility for office and flat equipment, repairs, payments, and maintenance.
• Oversee customer-facing communications to ensure swift and smooth order processing.
• Maintain detailed records of communications with OEMs and IOCs regarding orders.
• Collaborate with accountants to set clear targets, deadlines, and streamline reporting.
• Supervise company vehicle management and usage.
• Review and sign off on quotes from expediters.
• Work closely with logistics and expediting teams on local and long-distance deliveries.
• Ensure the asset register is up to date in collaboration with the Accounts team.
• Support the Accounts department during FIRS and LIRS audits.
• Supervise staff members and provide guidance.
• Manage ISO documentation and audits effectively.

Job Requirements

• B.Sc / HND in Business Administration or related field.
• Minimum of 3 years’ experience in an administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• High emotional intelligence, discretion, and professionalism.
• Proficiency in Google Workspace or Microsoft Office Suite.

Salary

₦200,000 – ₦250,000 monthly