Administrative Assistant (Remote) at Elizabeth Maddeux Limited

Job Description

Elizabeth Maddeux delivers tailored human resource solutions to empower workforces, enhance technical and soft skills, and accelerate organizational impact. We support businesses with strategic HR interventions that foster growth, productivity, and improved organizational dynamics.

Job Title: Administrative Assistant

Location: Remote
Employment Type: Full-time

Role Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to executive and operational teams in a dynamic fintech environment. This role demands professionalism, discretion, and the ability to anticipate needs and streamline processes across departments.

Key Responsibilities

• Provide administrative support to leadership and operational teams
• Coordinate executive calendars, schedule meetings, and manage logistics across time zones
• Prepare and review documents, reports, presentations, and spreadsheets
• Maintain digital filing systems, records, SOPs, and meeting minutes
• Track projects, manage task lists, and coordinate departmental collaboration
• Arrange travel, prepare itineraries, and handle reimbursements
• Organize remote events, training sessions, and workshops
• Monitor and respond to communications with professionalism and priority awareness
• Identify administrative inefficiencies and suggest process improvements
• Liaise with stakeholders through email, calls, and video conferencing
• Assist with CRM data entry, lead tracking, and client onboarding
• Support onboarding/offboarding documentation and scheduling
• Manage document version control for shared team access
• Conduct research and compile data for presentations or executive reports
• Prepare client-facing documents, agreements, and proposals
• Monitor inventory and manage supply orders

Requirements

• HND or B.Sc in Business Administration, Secretarial Studies, or a related field
• 2–3 years of administrative, virtual assistant, or executive support experience
• Proficiency in Microsoft Office Suite, Google Workspace, and tools like Zoom, Slack, Trello
• Familiarity with CRM systems (HubSpot, Zoho, Salesforce) and basic data reporting
• Excellent problem-solving skills and proactive attitude
• High level of discretion and confidentiality handling
• Exceptional attention to detail and accuracy
• Ability to work independently in a remote setting and meet deadlines
• Strong organizational and multitasking capabilities
• Excellent written and verbal communication in English
• Advanced knowledge of French is a strong advantage