Executive Administrative Associate

Executive Administrative Associate at Herbal Goodness

Herbal Goodness is a premium manufacturer of organic, non-GMO superfoods and herbal products designed to support healthy living. Founded in 2013, we excel in the botanical and natural supplements industry with product lines including Herbal Teas, Supplements, Extracts, Essential Oils, Smoothies, and Juices.

As a 100% women and minority-owned company, we uphold values of Quality, Sustainability, and Impact. Driven by our commitment to social good, we donate 10% of profits to promote the education of girls.

Job Summary

We are looking for an experienced and highly organized Executive Administrative Associate to provide exceptional support to our CEO in a dynamic remote work environment. The ideal candidate should have a proven track record of working with senior executives, managing complex schedules, and handling high-level communications with professionalism.

This role requires a proactive individual capable of anticipating the CEO’s needs, prioritizing tasks, and ensuring seamless operations while handling confidential information. If you thrive in a fast-paced remote setup and excel at streamlining workflows for leadership, this opportunity is for you.

Key Responsibilities

• Manage the CEO’s complex calendar, schedule meetings, prioritize appointments, and resolve conflicts across multiple time zones.
• Draft, review, and edit correspondence, presentations, and reports with precision.
• Monitor and prioritize the CEO’s email inbox, responding and escalating as necessary.
• Act as a trusted liaison between the CEO and internal/external stakeholders.
• Organize virtual and in-person meetings, set agendas, and prepare supporting materials.
• Document key meeting points, track actionable items, and ensure timely execution.
• Plan and manage complex international travel arrangements for the CEO.
• Oversee digital filing systems (Google Drive) for critical documents.
• Research and recommend tools to enhance productivity and workflow.
• Represent the CEO in high-level interactions with professionalism.
• Handle confidential matters with utmost discretion.
• Solve problems proactively, optimizing the CEO’s time and focus.

Experience & Educational Requirements

• Bachelor’s Degree in Business Administration, Communications, or related field (required).
• Advanced degree in Law, Economics, or related discipline (highly desirable).
• Minimum of 4 years of high-level administrative support experience for C-suite executives.
• Proven experience managing calendars, travel, and correspondence in remote settings.
• Proficiency in Google Workspace and task management tools (e.g., Asana).
• Exceptional written and verbal communication skills.
• Demonstrated ability to handle sensitive information with professionalism.
• Experience in fast-paced environments requiring flexibility and decision-making.
• Strong internet connection, working laptop, and ability to adjust to CST (9 am – 5 pm).

Compensation

₦300,000 – ₦350,000 monthly Gross

Benefits

• Fully Remote work environment
• Health Insurance (Individual coverage through Reliance HMO)
• Paid Leave, Company-Paid Holidays, Maternity/Paternity Leave, and Sick Leave
• Sign-on Bonus (paid after successful probation)
• Data Allowance for remote work needs
• Learning & Development opportunities

Application Closing Date

Not Specified.

See Also: Executive Assistant at Philips Outsourcing