Executive Assistant

Executive Assistant at Raphael Group

Raphael Group is a professional virtual assistant service that connects employers with skilled remote assistants. We provide a range of services, including scheduling, email management, research, and more, enabling individuals and businesses to focus on growth while we handle the details.

Locations

Abuja (FCT) and Lagos (Fully Remote)

Job Description

Raphael Group seeks a highly skilled and professional Executive Assistant to support our Managing Director (MD). The ideal candidate is proactive, detail-oriented, and excels in organization and communication, demonstrating discretion and efficiency in handling diverse tasks.

Key Responsibilities

• Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
• Serve as the primary liaison between the MD and internal/external stakeholders.
• Draft, edit, and manage correspondence, presentations, and reports.
• Maintain strict confidentiality and professionalism in handling sensitive information.
• Conduct research, compile data, and prepare detailed reports.
• Plan and execute events, meetings, and conferences.
• Monitor and manage emails, ensuring timely responses and follow-ups.
• Organize and maintain files and documentation for easy access.
• Coordinate with departments to ensure seamless operations.
• Anticipate the MD’s needs and provide proactive support.
• Perform additional duties as assigned to support smooth business operations.

Qualifications and Skills

• Education: Bachelor’s Degree in Business Administration, Management, or related field; advanced degree is a plus.
• Experience: Minimum of 5 years as an Executive Assistant or similar role supporting senior executives. Experience working with foreign clients required.
• Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Drive, Meet, Gmail, Forms, Sites) and familiarity with project management tools (e.g., Trello, Asana).
• Communication: Exceptional verbal and written communication skills.
• Organizational Skills: Strong multitasking abilities and attention to detail.
• Problem-Solving: Excellent critical thinking and decision-making skills.
• Time Management: Proven ability to manage time effectively under pressure.
• Interpersonal Skills: High professionalism with strong relationship-building abilities.
• Discretion: Capability to handle confidential information responsibly.
• Adaptability: Ability to work independently and adapt to changing priorities.
• Professionalism: Strong ethics, reliability, and punctuality.
• Tech-Savvy: Ability to quickly learn new software and tools.

Additional Expertise

• Travel coordination, including international travel arrangements.
• Event planning and management.
• Flexibility to work occasional evenings and weekends.
• Proactive problem-solving and solution-driven approach.

Salary and Benefits

• Monthly Salary: ₦200,000
• Fully remote work environment.
• Access to online courses for professional development.
• Free monthly Netflix subscription.
• VPN access.

Application Closing Date

30th January, 2024

See Also: Executive Assistant III at Amaiden Energy