Finance and Admin Intern

Finance and Admin Intern at the Management Sciences for Health (MSH)

Management Sciences for Health (MSH) is a global health nonprofit organization dedicated to making fundamental improvements to health systems, safeguarding individuals from diseases, and enhancing their overall health. MSH works in collaboration with local partners, ranging from governmental ministries to grassroots community organizations, to reinforce and enhance existing health systems. Since its establishment in 1971, MSH has operated in over 150 countries, striving to promote sustainable, resilient, and equitable access to high-quality healthcare services worldwide.

Project Overview:

PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA, and community levels to reduce under-five and maternal mortality by delivering quality services for the management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.

Main Purpose of Job:

The intern will provide finance and administrative support to PMI-S Cross River state project office. This internship will provide individuals the opportunity to gain experience and skills in the following areas depending on their core competencies and approved assignment. The Finance Intern will assist the Finance and Administrative Manager/Accountant in providing finance & logistic support in the unit. The Finance Intern will ensure timely collations and undertaking preliminary checks on finance documents. S/he is to support preliminary reviews towards ensuring expenditures and applicable documentation are in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles determined by the donor agency.

Tasks and Responsibilities:

• Assist the state Accountant in payment processes
• Support in the preparation of various weekly/monthly reports for the Finance Manager and the State Accountant as required.
• Assist in the preparation of payment sheets to be used for activity/operations expenses payment.
• Support the development and preparation of annual budget and cost assumption template computation.
• Receive and review payment requests/invoices and supporting documentation for accuracy and completeness before posting by the Accountant and FAM.
• Assist with the preparation of bill vouchers and payment vouchers and classification into respective GL accounts codes as given by MSH PMI-S Finance department.
• Assist in checking and filling stores requisition.
• Assist in periodic verification of physical inventory.
• Support the tracking of the status of accomplishment of deliverables.
• Assist with the printing, binding, scanning, and photocopies of documents and training materials for staff.
• Assist in filling and registering procurement documents, including activity profiles, purchase request, and purchase orders.
• Assist with the weekly inventory checks for staff allocated assets are in the same position and used by the allottee.
• Support timely collation of retirements’ supporting documents from the LGA and State offices.
• Perform other official duties as may be assigned by supervisor.

Qualifications:

• Candidate must have a background in Finance and Accounting, Business Administration, Economics or related field, with NYSC discharge/completion or exemption certificate.
• Experience in an international NGO environment will be an added advantage.
• Strong organizational skills, attention to details and time management.
• Computer skills, with proficiency in Microsoft Word and Excel.
• Should have good written and oral communication skills.
• Fluency in English.