Invoicing Officer

Job Description

Invoicing Officer at AOS Orwell

AOS Orwell is an integrated indigenous oilfield services company in Nigeria, providing well construction and engineering services to the oil and gas sector.

Key Responsibilities:

• Invoice Preparation: Create and send invoices to the Lead WCD CSOM for review. Ensure invoices are accurate and submitted to customers within 48 hours, with complete documentation. Coordinate with business units to vet invoices prior to submission.
• Record Management: Update and cross-check the WCD invoice register to ensure invoices are posted to the correct Business Unit (BU).
• Reporting: Send a weekly invoices report every Thursday to receivable officers, ensuring that the receivable report aligns with the submitted invoices.
• Support: Assist in invoice ticketing during the absence of the designated officer and provide necessary invoices and support documents during audits.
• Client Interaction: Promptly respond to client, CAMS, and receivable officer queries or requests, and resolve any invoice disputes or discrepancies.
• Credit Notes: Prepare credit notes and forward them to the Client Account Manager (CAM), Business Development Manager (BDM), Finance Manager, and Country Director for sign-off.
• Compliance: Ensure compliance with company invoicing policies and procedures.

Job Qualifications:

• A Bachelor’s degree (B.Sc.) or Higher National Diploma (HND) in Accounting or a related field.
• 3-5 years of post-qualification experience in a similar role.
• Proficiency in Microsoft Excel is essential.
• Experience with accounting software, particularly MS Dynamics ERP, is an added advantage.
• Active ICAN students will have an added advantage.

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