Executive Assistant

Contec Global Group

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Job Description

Executive Assistant at Contec Global Group

Contec Global Group – Established in 1984 and headquartered in London, the Contec Global Group has a worldwide presence, with operations in Asia, Africa, and Europe. As a company established on the platform of e-Governance and smart technologies, Contec Global is among the most experienced independent technology and systems organizations operating in developing countries. Today, the Group is engaged, globally, in providing integrated, systems-based solutions in the fields of Secure Technologies, Infrastructure, and Hospitality.

Job Summary

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, handling correspondence, and performing a variety of tasks to ensure efficient day-to-day operations.
This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management:

  • Manage and coordinate the executive’s calendar, scheduling meetings, calls, and appointments.
  • Prioritize and resolve scheduling conflicts proactively.

Communication:

  • Act as a point of contact between executives and internal/external stakeholders.
  • Handle emails, phone calls, and correspondence on behalf of the executive.
  • Prepare and review communications such as reports, memos, and presentations.

Meeting Preparation:

  • Organize and prepare for meetings, including gathering agendas, documents, and materials.
  • Record minutes and follow up on action items.

Travel Coordination:

  • Arrange complex travel plans, itineraries, and accommodations for domestic and international trips.

Project Support:

  • Assist in project planning, execution, and monitoring as directed by the executive.
  • Conduct research, compile data, and prepare reports.

Document Management:

  • Organize and maintain files, records, and confidential documents.
  • Handle expense reports, invoices, and administrative paperwork.

Event Coordination:

  • Plan and coordinate company events, off-site meetings, and other executive activities.

Task Prioritization:

  • Prioritize multiple tasks and assignments, ensuring timely completion and high-quality results.

Confidentiality:

  • Maintain discretion and confidentiality in handling sensitive information.

Administrative Support:

  • Provide general administrative support, including filing, copying, and office supply management.
Qualifications & Requirements
  • Bachelor’s Degree preferred or equivalent experience.
  • Experience: 3 – 5+ years of experience supporting C-level executives or senior management.

Skills:

  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Professional discretion and the ability to handle confidential information with integrity.

Key Attributes:

  • Proactive, self-starter with a “can-do” attitude.
  • Ability to anticipate needs and act without direct supervision.
  • Strong interpersonal skills and the ability to build relationships.
  • Flexible, adaptable, and resourceful.
Working Conditions
  • Office-based with occasional remote work flexibility.
  • May require overtime or travel as needed.
Salary

₦250,000 – ₦300,000 Monthly

Application Closing Date

Not Specified

See Also: Executive Assistant at Pulse Nigeria

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Job Overview

Calendar

Date Posted

January 27, 2025

Location

,

Salary Type

Monthly

Salary Range

₦250,000 - ₦300,000

Experience

3 - 5 Years

Gender

Both

School

Qualification

Bachelor’s Degree

Ribbon

Career Level

***

Job Skills

Executive Assistant at Contec Global Group

Contec Global Group

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