Utilities & Maintenance Officer

Utilities & Maintenance Officer at Polaris Bank

Polaris Bank, established by the Central Bank of Nigeria (CBN) on September 21, 2018, is dedicated to providing commercial banking services to the Nigerian public. Our operations began on the same day, following the acquisition of assets and assumption of certain liabilities from the now-defunct Skye Bank. With a network of over 350 branches nationwide, Polaris Bank is committed to delivering exceptional customer experiences, driven by cutting-edge Information Communication Technology (ICT). We focus on ICT solutions across various service delivery channels, including mobile banking, ATMs, POS systems, and online platforms. Polaris Bank holds a pivotal position in the Nigerian banking industry, offering customers simple, convenient, and secure banking services.

We are currently seeking qualified candidates for the following position:

Position: Utilities & Maintenance Officer

Job Summary:

We are in search of an experienced Utilities and Maintenance Officer responsible for overseeing utilities and maintaining office work tools to ensure a smooth operation and a productive work environment. This role involves managing utility services, coordinating repairs and maintenance activities, ensuring compliance with safety regulations, and optimizing resources to maintain a safe and functional workspace.

Key Responsibilities:

Utilities Management:

• Provide expert leadership in maintenance, incorporating advanced predictive maintenance techniques to reduce downtime.
• Oversee the efficient management of utilities, including electricity, water, heating, cooling, and telecommunications.
• Develop strategies to optimize utility consumption, reduce costs, and enhance energy efficiency.
• Ensure compliance with environmental regulations and sustainability objectives.
• Introduce innovative solutions to enhance energy efficiency and reduce consumption across the bank’s facilities.

Maintenance and Repairs:

• Lead maintenance activities for the bank’s facilities, including routine inspections, repairs, and preventive maintenance.
• Create maintenance schedules and ensure that facilities are well-maintained for a safe and conducive working environment.
• Collaborate with internal teams and external vendors to address maintenance issues promptly.

Office Work Tools Management:

• Manage the procurement, distribution, and maintenance of office work tools and equipment, including computers, printers, furniture, and supplies.
• Develop inventory management strategies to ensure tool availability while minimizing excess inventory.
• Ensure employees have access to functional and well-maintained work tools to support their productivity.

Health, Safety & Environment:

• Establish occupational safety and health standards for the bank.
• Promote a high occupational safety and health standard.
• Anticipate and address health and safety risks, suggesting preventive measures.
• Advocate for good health and safety policies and practices.
• Implement corrective actions based on safety audit findings.

Vendor Management:

• Foster strong vendor relationships and hold them accountable for service quality.
• Establish vendor agreement principles balancing Polaris Bank and vendor interests.
• Expand existing agreements with vendors to maximize mutual business benefits.
• Review and approve contracts with major vendors for renovations, specialized products, or services.

Project Management:

• Manage large and complex projects.
• Handle multiple projects simultaneously.
• Identify and implement project management best practices.
• Proficiently apply project management methodologies and tools.

Facilities Management:

• Develop delivery plans for goods and materials movement within different business units.
• Implement a supply chain management system to facilitate equipment, tool, and material movement across locations.
• Source, select, and appoint logistics vendors to ensure secure, efficient order processing.
• Apply workplace ergonomics knowledge to design a safe, efficient work environment.
• Provide a safe environment for customers and employees.

Fleet Management:

• Implement standard operating procedures (SOPs).
• Manage maintenance activities and personnel responsible for them.
• Efficiently manage vehicle spare parts supply distribution and delivery.
• Analyze log sheet data and raise awareness of transport issues.
• Accurately determine budgets to control transport costs.
• Calculate the best economic point of vehicle replacement.

Protocols and Logistics Management:

• Specify outsourced travel-related services, including Air Travel, Ticketing Agency services, Car Hire services, Transfers, and Taxi services.
• Coordinate with travel agents and provide briefings on destination formalities and procedures.
• Identify, establish, and communicate effective logistical procedures for protocol and logistics operations, ensuring compliance with statutory guidelines and bank procedures.

Property Management:

• Coordinate the identification and initiation of real estate acquisition beneficial to the bank.
• Supervise construction and renovation projects for the bank.
• Negotiate the sale or lease termination of properties no longer financially viable.
• Prepare budgets and analyze insurance coverage.

Qualifications and Experience:

• A Bachelor’s Degree in Facility Management, Business Administration, or a related field is preferred.
• 3 – 10 years of relevant experience in a related role.
• Additional academic qualifications are advantageous.
• Relevant professional certifications are a plus.